Salary: $12.95 per hour Grade 21 step 1


Complete Application on Talent ED


Job Goal:

Serves as secretary for the Intermediate School office and assists the Principal and staff

with administration of the school.


Essential Duties and Responsibilities:

Primary Secretarial Duties:

Greets visitors, receives telephone calls, takes messages, directs to appropriate staff member.

Types, prepares, distributes, files records, reports, correspondence, mailings using computers,

 and software.

Communicates with others using telephone and computer mail systems.

Schedules appointments and meetings.

Performs research and prepares reports.

Maintains records, documents and files in hard copy files and on computer data bases and

retrieves information from files.

Receives, sorts, and distributes mail.

Takes and transcribes notes for correspondence and at meetings.

Makes travel arrangements.

Orders, processes, and maintains office supplies & equipment.

Operates modern office equipment including a PC and related



Specific duties include:

Records and distributes building keys.

Supervises and directs work of student assistants.

Monitors activity and operational funds.

Collects time cards and disburses payroll checks.

Takes care of substitutes.

Prepares information for CSR Grant.

Distributes curriculum guides and district handbooks.

Prepares and distributes staff handbook.

Files drug dog check reports and prepares for their arrival.

Maintains video approval release forms for teachers.

Assists with translation

Schedules school photos.

Maintain book and equipment inventory, unpacks, verifies, and distributes book orders

to teachers.

May assist students with minor medical care needs.

Perform related duties as required.



High school diploma or GED certificate. 

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability


Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.



First Aid.

School site-specific practices and policies.

Preparing letters, documents and reports.

Modern office procedures, equipment, and practices.

Filing systems.

District policies and procedures.

Basic record keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Telephone techniques and etiquette.

Computer and software operation.

District organization and operations.


Ablility to:

Perform the duties required.

Perform modern office practices, procedures and operate equipment.

Perform clerical duties such as filing, duplication and maintaining records.

Operate a computer terminal and software programs.

Understand and follow oral and written directions.

Meet schedules and timelines.

Prepare reports, letters and other documents.

Maintain files and records and retrieve information.

Work cooperatively with others.

Communicate effectively both orally and in writing.

Word process at 45 WPM.



High school diploma or general education degree (GED); one year related experience

in a school office preferred.  Bilingual strongly preferred.



Ability to read and interpret documents such as safety rules, operating and maintenance

instructions, and procedure manuals. 

Ability to write routine reports and correspondence. 

Ability to speak effectively before groups of people.



Ability to add, subtract, multiply, and divide in all units of measure, using whole

numbers, common fractions, and decimals. 

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.



Ability to apply common sense understanding to carry out instructions furnished in

written, oral, or diagram form. 

Ability to deal with problems involving several concrete variables in standardized




None required.


 Physical Demands:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands

to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee

is required to stand, walk, and sit.  The employee is required to

climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must

frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job

include close vision, distance vision, color vision, peripheral vision, depth perception,

and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.



The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

While performing the duties of this job, the employee regularly works in inside

environmental conditions. 

The employee frequently works with a video display terminal for prolonged periods.

The noise level in the work environment is usually moderate.


Revised September 2009