School Office Assistant/Copy Center

 

Salary: $11.17 grade 16 step 1

 

Complete application on TalentEd

 

Job Goal:

Unsupervised, performs a variety of clerical work in support of all staff and administration to provide an efficient and pleasant environment.  Duties vary by specific assignment.

           

Essential Duties and Responsibilities:

Answers telephones, receives visitors and refers callers and visitors to appropriate

Personnel, sells school supplies and “Wildcat” spirit items.

Performs a variety of clerical duties such as typing, filing and photocopying.

Answers routine questions according to established guidelines.

Collates, staples and stacks materials per instructions.

Packages completed copies for administrative and classroom use.

Prepares new files and disposes of obsolete files.

Maintains records, inventories, index and cross-reference files.

Sorts, classifies and files documents and materials as directed.

Locates and removes files upon request; places and removes material in storage.

Orders office supplies and maintains supply inventory for entire campus and store.

Receives, sorts and distributes incoming and outgoing mail.

Receives and makes telephone calls as directed; takes and relays messages.

Assures the timely distribution and receipt of a variety of records, reports and bulletins as

Directed.

Operates a variety of office equipment such as typewriter, calculator, copier and

Computer terminal, binding machine, poster maker, paper folder and laminator.

Making announcements over PA system as necessary.

Performs related duties as assigned.

Back-up assistance to registrar, attendance and front office secretaries as well as assisting

Administrators.

Works with Special Student Services in a work study environment to deliver copies.

Purchase organize hospitality supplies for staff meetings and teacher’s lounges.

Main Campus

Order, distribute, track & inventory all teacher and campus supplies.

Order, sell & inventory all School Store items.

Make daily deposits & maintain proper records.

Balance finances to Activities & Central Office.

Accommodate students. Staff, administrators & public in a friendly, timely manner.

 

Qualifications:

High school diploma or GED certificate. 

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability

required. 

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

 

KNOWLEDGE OF:

Specific duties in and functions of an assigned office.

Preparing letters, documents, and reports.

Modern office procedures, equipment, and practices.

Filing systems.

District policies and procedures.

Basic record keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Telephone techniques and etiquette.

Computer and software operation.

District organization and operations.

 

ABILITY TO:

Perform the specific duties of an assigned function.

Perform modern office practices, procedures and operate equipment.

Perform clerical duties such as filing, duplication, and maintaining records.

Operate a computer terminal and software programs.

Understand and follow oral and written directions.

Meet schedules and timelines.

Prepare reports, letters and other documents.

Maintain files and records and retrieve information.

Work cooperatively with others.

Communicate effectively both orally and in writing.

Word process at 45 WPM.

 

EDUCATION AND EXPERIENCE:

High School Diploma or Equivalent.

Verifiable work and/or character references.

Clerical Exam Score of 70%.

Typing Exam Score of – 45 wpm.

 

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance

instructions, and procedure manuals. 

Ability to write routine reports and correspondence. 

Ability to speak effectively before groups of people.

 

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions,

proportions, percentages, area, circumference, and volume. 

Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in

written, oral, or diagram form. 

Ability to deal with problems involving several concrete variables in standardized

situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

 

 Physical Demands:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to use hands

to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee

is required to stand, walk, and sit.  The employee is required to

climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must

frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job

include close vision, distance vision, color vision, peripheral vision, depth perception,

and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

 

WORK ENVIORMENT:

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

While performing the duties of this job, the employee regularly works in inside

environmental conditions.  The employee frequently works with a video display terminal

for prolonged periods. The noise level in the work environment is usually moderate.

 

Revised August 2011